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145 King Street West, Suite 2200 | Toronto, Ontario | M5H 4G2 | 416 362 3711

Careers at Minden Gross LLP - Join an Industry Leader

Minden Gross LLP is a well-respected mid-size law firm. We are large enough to offer firm members the support, training, and services available at larger firms while at the same time providing a warm and congenial working environment.

We are currently looking to fill the following positions:

Senior Litigation Assistant

We have an immediate opening for a Senior Litigation Assistant with 7-10 years’ experience.

Position Summary

As a Senior Litigation Assistant, you will be responsible for a wide variety of legal and administrative duties supporting a Partner in all aspects of a busy, varied litigation practice and an Associate in commercial litigation and cannabis law.

Familiarity with business litigation, real property litigation, alternative dispute resolution, negligence and professional liability, franchise litigation, and commercial leasing litigation is a definite asset.

Job Responsibilities and Accountabilities

  • Excellent knowledge of the Rules of Civil Procedure
  • Ability to complete legal documents from specific instructions and straightforward precedents, including: notices of motion, notices of examination, procedural orders, pleadings, Affidavit of Documents, Preparation of factums, Routine correspondence and reports, Books of authorities, Notices under the Evidence Act, Notices of Appeal, Compendia, Exhibits Books and Appeal Books and all other customary work in preparation for motions, trials and appeals
  • Thorough knowledge of procedural requirements under the Rules of Civil Procedure for service of documents and notices
  • Preparation of opinions
  • Assisting clients in applications for licenses (retail, cultivation, etc.) as well as agreements
  • Summarizing Transcripts
  • Scheduling examinations, mediations and discoveries
  • Handling files from start to finish, encompassing administrative detail with respect to accounting, opening and closing files, diarizing dates, docketing, billing, etc., as specifically directed by principal
  • Maintains office files/records in accordance with procedures
  • Maintaining tickler system and calendar management
  • Business Development initiatives

Qualifications

  • Completion of a recognized college Law Clerk/Legal Administration diploma
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems and experience in ACL3 or ACL would be an asset
  • Have exceptional written and communication skills, are organized and meticulous with follow-up and details and is able to take initiative, prioritize and multi-task
  • Has the desire to manage a busy practice and thrives as a right hand in a team
  • Available for overtime as needed

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations, to our Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Senior Litigation Assistant" in the subject line of your email.  No phone calls, please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer, and we welcome and encourage applications from people with disabilities.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Human Resources Assistant

We have an immediate opening for a Human Resources Assistant.

Position Summary

As a Human Resources Assistant at Minden Gross LLP, you will provide support and report directly to the Manager, Human Resources, as well as the Manager, Professional Talent and Development.

Job Responsibilities and Accountabilities

  • Assists with managing and maintaining personnel files
  • Prepares materials for new hire orientations, benefits enrollment, terminations, and other projects as assigned
  • Supports the recruiting function by posting jobs, submitting background checks, and tracking progress
  • Maintains Applicant Tracking System with candidate information
  • Assists in managing employee relations
  • Liaises with payroll regarding all employee transactions ensuring accuracy with a high degree of confidentiality
  • Assists in managing employee compensation, benefits administration, and organizational development and training
  • Assists with coordinating Firm-wide social events
  • Assists with ensuring that the Firm is compliant with applicable human resource laws, including but not limited to, AODA & OHSA
  • Assists in enforcing and maintaining Firm Policies & Procedures
  • Maintains a positive attitude and supports the Firm’s goals through teamwork
  • Responds to employee inquiries and directs to appropriate party/parties as needed
  • Provides various administrative support for the HR/Admin team
  • Assists with the student and associate recruitment processes
  • Assists with the student and associate orientation and educational programs
  • Assists with the student and associate annual review process
  • Assists with the Firm’s internal Continuing Legal Education programs
  • Other projects and responsibilities may be added at the Firm's discretion

Qualifications

  • 1-2 years’ experience in a related role
  • Exceptional written and communication skills, superior interpersonal skills, and a client service mindset
  • Strong relationship management skills, including confidence and professionalism, in dealing with firm members at all levels of the organization.
  • Strong technical skills and proficiency in Microsoft Office 2013, Document Management systems, and Elite Webview would be an asset
  • Organized, meticulous, and takes initiative with follow-up and details
  • Prioritization and multi-tasking competence
  • Available for overtime as needed

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations, to our Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Human Resources Assistant" in the subject line of your email.  No phone calls, please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer, and we welcome and encourage applications from people with disabilities.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Records Management Clerk

We have an immediate opening for a Records Management Clerk with 1-2 years’ experience.

Position Summary

As a Records Management Clerk, you will be responsible for all aspects of conducting conflict searches, file openings, and analyzing and interpreting database findings on new clients. You will maintain and update conflict information database, files, and will organize and maintain conflict reports and related correspondence. Accountable for distributing weekly New Business reports.

The hours of work are Monday to Friday, 9:00 am to 5:00 pm.

Job Responsibilities and Accountabilities

  • Open new files and matters
  • Conduct conflict searches and check client payment history
  • Process address and client name changes
  • Close and retrieve files, record books, and wills
  • Perform general administrative duties including typing letters, reports, and memos as well as updating Elite database
  • Run various reports in Elite Webview
  • Coordinate with Records Vendors directly
  • Maintain a safe and presentable records management room/area
  • Other clerical tasks as required

Qualifications

  • 1-3 years’ experience in a related role. Knowledge of record keeping and file maintenance principles and procedures
  • Post-secondary training in Records Management would be an asset
  • Have exceptional written and communication skills, superior interpersonal skills, and a client service mindset
  • Able to write simple correspondence, including memos, letters, etc.
  • Able to maintain filing systems and basic databases
  • Strong technical skills and proficiency in Microsoft Office 2013, Document Management systems, and Elite Webview would be an asset
  • Are organized and meticulous with follow-up and details and are able to take initiative, prioritize, and multi-task
  • Available for overtime as needed

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations, to our Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Records Management Clerk" in the subject line of your email.  No phone calls, please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer, and we welcome and encourage applications from people with disabilities.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Billing Clerk

We have an immediate opening for a Billing Clerk with 5 years’ experience.

Position Summary

As a Billing Clerk, you will be responsible for a wide variety of functions requiring familiarity with office/department accounting systems, procedures, and practices. Primarily responsible for billing functions.

Job Responsibilities and Accountabilities

  • Edit of prebills and processing of invoices
  • Submit and coordinate third-party billing (e-bills), upload LEDES/PDF invoices on e-billing sites, and follow up/resolve any e-billing issues encountered
  • Troubleshoot and respond to telephone and email queries from assistants
  • Post petty cash and other client-related disbursements
  • Filing as required by the role

Qualifications

  • Post-secondary degree/diploma coupled with a minimum of 5 years of billing experience (or equivalent) in a professional services environment. Consideration will be given to applicants with prior legal experience.
  • Possess a solid knowledge of billing/accounting principles and math skills
  • Strong technical skills and proficient in Elite Enterprise, Microsoft Word, and Excel 2013, as well as Document Management systems
  • Must be organized, numbers orientated, and have strong attention to detail
  • Have exceptional written and communication skills; be meticulous with follow-up and details; and be able to take initiative, prioritize, and multi-task
  • Ab​le to work in a team environment or independently as required

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations, to our Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Billing Clerk" in the subject line of your email.  No phone calls, please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer, and we welcome and encourage applications from people with disabilities.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Corporate Law Clerk

We have an immediate opening for a Corporate Law Clerk with 2-3 years’ experience to work in our Corporate Services Department.

Position Summary

As a Corporate Law Clerk, you will be responsible for a wide variety of legal and administrative duties dealing with, among other things, incorporations, dividends, changes of directors, officers and registered office addresses, and corporate filings. This position works 9:00 am to 5:00 pm, Monday to Friday.

Job Responsibilities and Accountabilities

  • Preparing incorporation and organization documents.
  • Preparing corporate documentation for the update of minute books, including resolutions and government filings.
  • Coordinate/preparing registration documents for partnerships and business names.
  • Coordinating/preparing extra-provincial registrations.

Qualifications

  • Completion of a recognized college level Law Clerk program, or an acceptable combination of education and experience.
  • ILCO membership in good standing with the Law Society of Ontario
  • Strong knowledge of basic legal concepts, principles, and terminology.
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems and experience in Corplink and Cyberbahn would be an asset.
  • Have exceptional written and communication skills, are organized and meticulous with follow-up and details and is able to take initiative, prioritize and multi-task.
  • Available for overtime as needed.

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations, to our Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Corporate Law Clerk" in the subject line of your email.  No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer, and we welcome and encourage applications from people with disabilities.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Senior Leasing Clerk

We have an immediate opening for a Senior Leasing Clerk with 7-10 years’ experience.

Position Summary

As a Senior Leasing Clerk, you will assist Supervising Lawyers in handling commercial lease negotiations and transactions from beginning to end.

Job Responsibilities and Accountabilities

  • Prepare commercial leases and related documents including amending agreements, sublease agreements, lease surrenders, and renewals with a focus on shopping centre leases
  • Assist Corporate and Real Estate Lawyers in reviewing and summarizing multiple leases relating to acquisitions, dispositions, and refinancing of retail, commercial, and industrial premises
  • Prepare leasing documentation, supplementary documents, lease analysis and summaries, first drafts of leases (when precedents are available), assignments (consent), subleases (consent), distress notices, and non-disturbance agreements
  • Draft, review, and revise notices of default and termination, notices of lease and registrations, and confidentiality agreements
  • Conduct extensive lease reviews and identify issues
  • Make decisions based on pre-approved rules, precedent, or lease section policy
  • Negotiate with opposing lawyers and tenants as required
  • Handle all related accounting procedures and any other administrative tasks as required

Qualifications

  • Completion of a recognized college level Law Clerk program
  • ILCO membership in good standing with the Law Society of Ontario
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems, and Teraview
  • Have exceptional written and communication skills; are organized and meticulous with follow-up and details; and able to take initiative, prioritize, and multi-task

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations, to our Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Senior Leasing Clerk" in the subject line of your email.  No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer, and we welcome and encourage applications from people with disabilities.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Real Estate Clerk

We have an immediate opening for a Real Estate Clerk with 7-10 years’ experience.

Position Summary

As a Law Clerk in our Real Estate Group, you will be responsible for a wide variety of legal and administrative duties dealing with all aspects of condominium projects including acquisition of land, municipal applications and agreements, condominium formations, project sales, financing, due diligence and title matters, and individual purchases, from onset to completion, including reporting and accounting matters. This position works 10:00 am to 6:00 pm, Monday to Friday, with frequent overtime.

Job Responsibilities and Accountabilities

  • Prepare all condominium closing documents, including Statement of Adjustments
  • Review, analyze, verify, document, monitor, and report on due diligence for a transaction
  • Prioritize and monitor the various components of the transaction
  • Draft correspondence to clients, purchasers, solicitors, and financial institutions
  • Prepare reporting letters and accounts to the clients
  • Flag and anticipate potential problems and issues and communicate these issues to the attention of the Lawyer(s) in charge
  • Complete the closing of a transaction including scheduling the closing, expediting matters where necessary to meet deadlines, coordinating the receipt of closing documentation and funds, reviewing and revising final closing documentation, conducting and analyzing final title searching requirements and completing the registration of documentation, problem solving and liaising with client and solicitor in charge, and negotiating escrow arrangements and undertakings
  • Organize and maintain post-closing matters

Qualifications

  • Bachelors or college degree required, with Law Clerk certification from a recognized program or an acceptable combination of education and experience
  • Experience handling occupancy closings and final closings of large scale residential and commercial condominium projects
  • Strong knowledge of basic legal concepts, principles, and terminology
  • Thorough understanding of statutes, court decisions, ordinances, resolutions, and legal documentation
  • Strong technical skills and proficient in Microsoft Office 2013, ​document management systems, and experience in Conveyancer and Teraview would be an asset
  • Has exceptional written and communication skills; are organized and meticulous with follow-up and details; and are able to take initiative, prioritize, and multi-task
  • Available for overtime as needed

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations, to our Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Real Estate Clerk" in the subject line of your email.  No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


We are always looking for new talent to expand our service to clients.

For lawyer positions, please submit your application to:

Patti MacDonald Maarse
Manager of Professional Talent ​and Development
416.369.4128
pmaarse@mindengross.com

For law student positions, please submit your application to:

The Student Committee
studentinfo@mindengross.com

For law clerk, legal, and administrative staff positions, please submit your application to:

Lorisa Merlin
Manager of Human Resources​
lmerlin@mindengross.com

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