Minden Gross LLP is a well-respected mid-size law firm. We are large enough to offer firm members the support,
training, and services available at larger firms while at the same time providing a warm and congenial working
environment.
We are currently looking to fill the following positions:
Real Estate Assistant
We have an immediate opening for a Real Estate Assistant with at least 3 years’ experience. Knowledge of acquisitions, dispositions, financings, project development, and condo and development work is an asset. Real estate statutes and practices, legal concepts and procedures, transactional experience and broad, but thorough knowledge of basic legal principals is essential for this role.
Position Summary
As a Real Estate Assistant, you will be responsible for a wide variety of legal and administrative duties within the real estate sphere, supporting a Lawyer.
Job Responsibilities and Accountabilities
- Maintain an efficient filing system for both electronic and hard copy files
- Prepare routine documents and letters regarding real estate matters/transactions
- Organize/collect material for commercial real estate deals and summarize this information, as needed
- Performance of full clerical, administrative and general office duties, including opening and closing files, entering dockets, preparing proformas, account letters and invoices
- Assist with general practice management, including coordination of meetings, managing calendars and making travel arrangements
- Handle all related accounting procedures and any other administrative tasks as required
Qualifications
- Completion of a recognized college Law Clerk/Legal Administration diploma
- Strong technical skills and proficient in Microsoft Office 2013 and Document Management systems
- Experience in Teraview would be an asset
- Have exceptional written and communication skills, are organized and meticulous with follow-up and details and is able to take initiative, prioritize and multi-task
If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations to Human Resources, at HumanResources@mindengross.com. Please be certain to indicate “Real Estate Assistant" in the subject line of your email. No phone calls please.
We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.
Senior Real Estate Assistant
We have an immediate opening for a Senior Real Estate Assistant with 5-10 years’ experience.
Position Summary
As a Senior Real Estate Assistant, you will be responsible for a wide variety of legal and administrative duties supporting one Partner as a part of a team dealing with all aspects of commercial real estate projects. This position requires a 10:00 a.m. to 6:00 p.m. workday, Monday to Friday, with frequent overtime.
Job Responsibilities and Accountabilities
- Must be experienced in commercial real estate, most specifically with: mixed-use developments, land development, industrial facilities, financings, builder sales, and condominiums
- Administrative detail with respect to accounting, opening and closing files, calendar management, diarizing closing dates, docketing, and billing
- Must have the ability to exercise responsibility for efficient carriage of real estate files from start to finish
- Complete and prepare legal documents, inclusive of closing documents/reporting letters
- Review Purchase and Sale agreements
- Order Off-Title Searches
- Request Title Searches from our in-house Conveyancer, review the returned package inclusive of checking instruments, etc.
- Prepare and respond to requisition letters
- Maintain office files and records in accordance with firm procedures
- Flag and anticipate potential issues and communicate these issues to the attention of the Lawyer(s) in charge
Qualifications
- Successful completion of a recognized college-level Legal Assistant/Law Clerk program, or equivalent work experience
- 5-10 years’ experience in the specified practice area
- Must possess the ability to work as part of a team or independently
- Candidates are required to be excellent communicators with effective problem-solving and analytical skills, must be detail-oriented, well organized, and have an exceptional commitment to internal/external client service
- Strong knowledge of basic legal concepts, principles, and terminology
- Have exceptional written and communication skills, are organized and meticulous with follow-up and details, and can take initiative, prioritize, and multi-task
- Candidates must be fully proficient in:
- Teraview
- Conveyancer
- Microsoft Office 2013
- Hummingbird Docs DM, or a similar Document Management System
- Flexibility to work extended hours, as needed
If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations to Human Resources, at HumanResources@mindengross.com. Please be certain to indicate “Senior Real Estate Assistant" in the subject line of your email. No phone calls please.
We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.
We are always looking for new talent to expand our service to clients.
For lawyer positions, please submit your application to:
Patti MacDonald Maarse
Manager of Professional Talent and Development
416.369.4128
pmaarse@mindengross.com
For law student positions, please submit your application to:
The Student Committee
studentinfo@mindengross.com
For law clerk, legal, and administrative staff positions, please submit your application to:
Athena Dimaras
Human Resources Manager
416.369.4280
HumanResources@mindengross.com